Privacy Notice

Ahmedabad Marathon, which is an initiative of Adani Sportsline Private Limited (“Ahmedabad Marathon” or “us” or “we”) respects your privacy and is committed to protecting your personal data in accordance with applicable laws.

1. Definitions and Key Terms

Personal Data

Means any data about an individual who is identifiable by or in relation to such data.

Data Principal

Means the individual to whom the personal data relates and, where such individual is a minor or person with disability, includes the parents or lawful guardian of such minor or person with disability.

Data Fiduciary

Means any person who alone or in conjunction with other persons determines the purpose and means of processing of personal data.

Data Processor

Means any person who processes personal data on behalf of a Data Fiduciary.

Processing

In relation to personal data, means an automated operation or set of operations performed on digital personal data, and may include operations such as collection, recording, organisation, structuring, storage, adaptation, alteration, retrieval, use, alignment or combination, indexing, sharing, disclosure by transmission, dissemination or otherwise making available, restriction, erasure or destruction.

Minor

Means an individual who has not completed eighteen years of age.

Cookies

A small file placed on your device by our website or the platform when you either visit or use certain features. A cookie generally allows a website to remember your actions or preferences for a certain period.

Data Protection Officer

Means an individual appointed as such by a Significant Data Fiduciary under the provisions of applicable law for addressing grievances related to this Privacy Policy/Notice or the processing of Personal Data.

2. How We Collect the Data

3. Purpose of Data Collection and Processing

4. Lawful Basis of Processing

Consent: In situations, such as to facilitate registration for different kinds of marathons offered on the platform, we may request your consent to process your personal data. You have the right to withdraw that consent at any time. Doing so will not affect the legality of any processing carried out before your consent was withdrawn.

We may send marketing communications via email, SMS, or other digital channels based on your consent. You can opt out of receiving such communications at any time by clicking the unsubscribe link in our emails or by contacting us at sportsline@adani.com.

To withdraw your consent, you can contact us at sportsline@adani.com. Please note that withdrawing consent will not affect our ability to process your personal data for legitimate purposes, such as complying with legal obligations or acting on instructions from government authorities.

Any changes to data processing purposes will be communicated to individuals in advance.

5. Permissible to Children and Persons with Disabilities

• We are dedicated to safeguarding the privacy and well-being of children and persons with disabilities.
• In certain cases, we may need to collect personal data of children or persons with disabilities through the registration form provided on the website. However, we make every effort to comply with all relevant laws and regulations regarding the handling of such data.
• When processing this data, we strive to obtain proper consent from parents or guardians as required by law. Additionally, we ensure that the collection, use, and sharing of personal data are limited to what is necessary for the intended purposes and conducted in a secure manner.

6. Sharing of Data

In some cases, we may also share your data with other third parties for managing marathon-related logistics like timings, tracking, and issuing completion certificates, or for carrying out social media campaigns or when it is necessary for legal reasons, to comply with regulatory requirements, to protect our rights or the safety of others, or in connection with a business transaction such as a merger or sale. We ensure that all parties we share data with follow strict data protection and confidentiality standards.

Media Usage Notice
By participating in the Adani Ahmedabad Marathon, you acknowledge and agree to the following:

Adani Ahmedabad Marathon, its partners, sponsors, Adani Sportsline, Adani Group, and their affiliated businesses reserve the unrestricted right to capture, use, and publish photographs, videos, or any other media featuring participants during the event.

These images or videos may be used without any prior consent from participants for promotional, marketing, and advertising purposes across all formats, including but not limited to:

• Social Media Platforms (e.g., Facebook, Instagram, Twitter, LinkedIn)
• Outdoor Advertising (billboards, hoardings, banners)
• Print Media (newspapers, magazines, brochures)
• Digital Campaigns (websites, online ads, email marketing)
• Television and Broadcast Media
• Any other promotional or commercial format deemed appropriate by the organizers

7. Rights and Duties as Data Principal

Depending on the laws of the country that applies to you, you may have different rights regarding the data we hold about you. You may be entitled to the following rights in relation to your Data:

• a) Right to Access Information: You can request access to your personal data anytime you want to from us.
• b) Right to correction and erasure: You have the right to request corrections to any inaccurate or incomplete data we hold about you. You also have the right to request the erasure of your data in specific situations.
• c) Right of grievance redressal: You have the right to access appropriate grievance redressal mechanisms to ensure timely and effective resolution of any complaints or concerns regarding the processing of your personal data.
• d) Right to Nominate: You may nominate an individual to exercise your data rights in case of your incapacity or death. This person can manage, access, or request changes to your personal data on your behalf, subject to proper verification.

If you are a resident of a country with specific data protection laws (e.g., European Union under GDPR), you may have additional rights such as data portability, objection to processing, and restriction of processing, etc.

To exercise the above rights, you can raise a request by sending an e-mail to sportsline@adani.com.

further, if you are not satisfied with our redressal, you may lodge a complaint with the data protection board of india, after exhausting the grievance redressal mechanism provided by our platform.

duties of data principals: you are expected to provide accurate and up-to-date information to us to facilitate proper data processing. you should cooperate with us to ensure compliance with applicable data protection norms and exercise your rights responsibly, keeping in mind our legitimate uses and legal obligations. where required by law, you must provide informed consent for the processing of your personal data.

8. Social Media

• we manage channels, pages, and accounts on various social media platforms such as facebook and instagram to share information and engage with employees, vendors, clients, and the public. we may monitor and record comments and posts made about us on these platforms to help improve our products and services.
• we advise you to use official and authorized channels only for communication purposes. please be aware of communicating with us through publicly accessible social media sites with the following information:

1. content that is inappropriate, offensive, or insulting toward individuals.
2. any content that is unlawful, harmful, threatening, abusive, harassing, defamatory, obscene, vulgar, invasive of privacy or publicity rights, hateful, or otherwise offensive based on race, ethnicity, or other grounds.
3. information that infringes on the rights of others, including intellectual property rights.
4. confidential or personal data, such as financial details, bank account information, and transaction records.
5. sensitive personal data, including:
   • special categories of information like racial or ethnic origin, political views, religious or philosophical beliefs, trade union membership, genetic or biometric data used for identifying individuals, health information, or details about a person’s sex life or sexual orientation;
   • other sensitive data such as criminal records and national id numbers.

ahmedabad marathon is not accountable for any content shared on third-party social media platforms unless it is officially published by authorized representatives of the company. our responsibility is limited solely to the personal data we lawfully collect from these platforms, which we process only for legitimate business purposes in accordance with applicable data protection laws.

9. Data Security

we care about keeping your personal information safe and secure. we also make sure that any service providers we work with protect your data the same way we do. if you think your data has been misused, lost, or accessed without permission, please reach out to us at sportsline@adani.com.

10. Consent Withdrawal

you may withdraw your consent at any time, subject to legal or contractual obligations, by contacting us through the details provided below. upon receiving your request, we will take reasonable steps to cease the processing of your personal data, unless further retention is required by law. please note that withdrawal of consent may affect our ability to provide you with certain services or respond to your requests effectively.

11. Data Retention

• we retain your personal data as long as it's necessary to provide services such as registration for marathon, fulfil legal obligations, resolve disputes, enforce agreements, or support legitimate interests. you can request account deletion and data removal by contacting us at sportsline@adani.com as required by law and for the duration necessary to fulfil its intended purpose, in accordance with our internal data retention and disposal policy.
• your personal data is securely processed and stored only for as long as required for its purpose or as mandated by applicable laws. once the retention period expires, your data will either be deleted or archived to meet legal retention obligations or in accordance with applicable statutory limitation periods.

12. Breach Notification

Although the Platform undertakes appropriate technical and organisational measures to ensure safety and protection of the Personal Data of Users, if there is any data breach, we shall notify you as soon as possible about the breach, including its nature, extent, and the timing and location of its occurrence, on your registered e-mail ID. In congruence with the Digital Personal Data Protection Act, 2023 (DPDPA), we shall also intimate the Data Protection Board of India within appropriate timelines.

13. How to Contact Us

If you have any questions regarding this Privacy Notice or the protection of your personal data, you may reach out to us at sportsline@adani.com.

14. Changes in the Privacy Notice

• From time to time, we may need to update or make changes to our Privacy Notice to ensure it remains accurate and in compliance with applicable laws and regulations.
• Whenever such updates or changes are made, we will promptly upload the revised Privacy Notice to our website.
• We encourage you to periodically visit the page for the latest information on our privacy compliance. Your continued use of our services after any updates to the Privacy Notice will be considered as your acceptance of those changes.
• You understand that you have the option to access this privacy notice in English or in any of the languages specified in the Eighth Schedule to the Constitution of India. In the event of any inconsistency or conflict between the English version and a translated version, the English version shall prevail.